Timesheets and exports
A Stundenzettel in one click. Not in two days.
The system turns daily reports into a finished PDF timesheet for your client abroad. No retyping from paper, no typos in the document your invoice rests on.
What manual timesheets cost you
That is how long it takes every month to collect the paper from your crews, decipher the handwriting and retype it into Excel. Twelve times a year.
One mistyped hour in the document behind your invoice is enough for the client to question the whole timesheet. An argument over a few hours can hold up a month of payment.
Your German client receives timesheets from other subcontractors too. An Excel file with typos next to a clean PDF speaks for you.
A timesheet is not month-end paperwork. It is the document behind the invoice you are asking to be paid on. It should build itself from what the crews report every day.
From reports to invoice with no retyping
The hours collect themselves, all week long.
Team leaders file daily reports from site. Every hour sits with its worker, project and activity from the moment it is logged.
You pick the week, the crew or the client.
In the exports centre you filter down to exactly what you are about to invoice. You see the totals before you generate anything.
A Stundenzettel in one click, in German.
A PDF of hours per crew and week, in the format German clients expect. Alongside it a local weekly timesheet and A1 paperwork, all from the same data.
You send it and your back is covered.
Records carry immutable timestamps that meet German working-time record-keeping rules. If the hours are ever disputed you have a history, not one word against another.
What each of you gets
You as the owner
- The paperwork behind an invoice in minutes, not in two days
- Timesheet hours match the daily reports, which you can click straight through to
- The timesheet looks like it came from a German accounting firm, not from a homemade Excel file
- An archive of timesheets in one place, so during an inspection you know what you sent and when
Office manager and bookkeeper
- No more retyping handwriting, the data arrives finished
- Filters by week, crew and client instead of digging through paper
- Export to PDF or Excel, whichever accounting needs
- Corrections are made in the report and the timesheet is regenerated, nothing is typed twice
Numbers from live use
This month you are still retyping. Next month you need not.
Fourteen days free, no card required. We handle the setup and the training. If SubPRO does not save you at least ten hours of admin during your first paid month, that month is on us.