Crew planning
Who is where next week? No longer only inside your head.
Plan worker swaps, crew moves and time off in a calendar. On the scheduled day the system carries them out on its own, and everyone involved can see them.
What a plan that lives only in your head costs you
That is where the whole company plan lives today. Fall ill or take a holiday and nobody knows who is supposed to be where next week.
That is what one change sets off. Telling the worker, the team leader, the other crew, the accommodation, and remembering it yourself.
That is exactly how long the planning spreadsheet stays true. After that it gets updated by phone, and two weeks later nobody trusts it.
Planning in your head works up to about ten people. With three crews at three clients, your head is the most expensive and the riskiest place for the company plan to live.
Plan it once, the system carries it out
Click the changes into a weekly calendar.
A worker swap, a crew moving to another site, time off, a newcomer starting. You drag events in a calendar, not rows in a spreadsheet.
Everyone it concerns can see it.
The plan is not in your head or in your notebook. The office manager and the team leaders see what is coming without having to ask you.
You confirm the plan on Sunday, the changes run themselves.
On Sunday you go through the scheduled swaps and moves and confirm them with one click. The system then carries them out: Monday morning the worker is in the new crew and the crew is on the new site.
Approved time off writes itself into the plan.
Approve a worker's time off request and the planner accounts for those days automatically. No more “but I told you I can't make it then”.
What each side gets
You as the owner
- The company plan survives your own holiday
- One change is one entry, not five phone calls
- You see in advance where you will be a crew short
- A history of changes: who was where and when, going back
Team leader
- On Friday he knows what Monday looks like
- He sees the crew line-up on his phone, not by word of mouth
- Changes do not reach him by phone at six in the morning
Numbers from live operation
Get the plan out of your head while it is still fresh
Fourteen days free, no credit card. We handle the setup and the training. If SubPRO does not save you at least ten hours of admin during your first paid month, that month is on us.