Documents and A1
An inspection on site? Your paperwork is ready in 30 seconds.
A1 forms, ID cards, licences and insurance in one place, filed with every worker. The system warns you before anything runs out of validity.
What paperwork in drawers and inboxes costs you
That is how high the fine can go when an inspection finds a worker without a valid A1 form. One missing sheet of paper can wipe out the profit from a whole site.
That is how long it takes to find a document when the inspectors are standing on site and the paperwork is in an inbox, in a van and “with Johnny”. The inspector waits and takes notes.
That is the manual retyping of document data when one worker joins. And every typo in a name or a number becomes a problem in the A1 and in the timesheet.
Documents are not admin for a drawer. They are the papers that decide whether your people are allowed to stand on a German site. They have to be valid and within reach.
From day one to the inspection without searching
New worker: photograph the document and you are done.
AI reads the ID card, the driving licence or the health insurance card and fills in the data in seconds. No retyping, no typos.
Everything with the worker, not scattered across drawers.
Every worker has a profile: personal data, documents, A1, insurance, crew assignment. During an inspection you open the profile and it is all there.
The system watches expiry dates for you.
The warning arrives before a document expires. No more “nobody noticed that Johnny's A1 ran out three weeks ago”.
A1 requests built from data you already have.
The paperwork for an A1 is generated from the worker profile. You do not type the same details for a third time.
What each side gets
You as the owner
- You can show the paperwork from your phone during an inspection, even from another country
- You see at a glance whose documents expire and when
- Paperwork does not slow down a new worker's first day
- No fines for an expired document everyone forgot about
Office manager and bookkeeper
- Data is typed in once and then simply reused
- Photos of documents sit with the worker, not in an inbox
- A1 paperwork without filling in the same details a third time
- Document history survives changes in the workforce
Numbers from live operation
Next time let the inspection wait for you, not you for the paperwork
Fourteen days free, no credit card. We handle the setup and the training. If SubPRO does not save you at least ten hours of admin during your first paid month, that month is on us.